This holds the assessment data, keeping each assessment together as a set, yet still within the ClientHistorical
section of the schema. More assessments can be added here later.
MN addition; ID Number to Uniquely identify subassessment information.
SP: Must be unique within all similar assessments or sub-assessments, and must be consistent across imports;
does NOT have to be globally unique
Add more assessments here.
*MN addition. Barriers to Housing Assessment
subject: FHPAP, LTH, DHS-Youth: head of household and singles
FunderRequiring = "FHPAP"
FunderRequiring = "LTH"
FunderRequired = "DHS-Youth"
*MN addition. Client's emergency contacts
FunderRequiring = "Universal-optional"
*
subject: LTH: head of household and singles
FunderRequiring = "LTH"
This is the date the assessment was made.
For Barrier Screen, Emergency Contacts, Housing Cost and Subsidy, TANF Servicers
SP: Used for ‘date added’ for assessments and sub-assessments.
“Date added’ is used to synchronize data on upload, when changed data is uploaded.
Possible value to use: DataCollectionDate
This is the start date for which the assessment data is valid.
SP: For Barrier Screen: Must be equal to the client's ProgramEntryDate to be included in Barriers Report.
SP: Emergency Contacts, TANF Services: This element is used for effective date, but no reports are written for these assessments
SP Housing Cost and Subsidy: This element is NOT used for the effective date for this assessment.
This is the last date for which the assessment data is valid.
12/21/2007: Does not appear to be picked up in transformation
No barriers
Barriers not assessed
Barriers (complete below)
FunderRequiring = "FHPAP"
FunderRequiring = "LTH"
Required only for Hennepin County FHPAP Programs
FunderRequiring = "FHPAP"
Tenant Screening Barriers: If client/household has ANY tenant screening barriers to housing stability select "Barriers" and complete section below.
If the client/household does not have tenant barriers, select "No barriers" and skip to the next section (#2: Personal Barriers).
If tenant screening barriers are unknown, select "Barriers not assessed" and skip to the next section of the assessment (#2: Personal Barriers).
FunderRequiring = "FHPAP"
FunderRequiring = "LTH"
Select the option with the number or range of numbers of evictions or unlawful detainers for a client/household.
Select "Not assessed" if you did not find this information out from the client/household.
FunderRequiring = "FHPAP"
FunderRequiring = "LTH"
If the client/household has ANY NEGATIVE references from a prior or current landlord select "Yes."
If the client has good or neutral references from landlord select "No." If the status of their references is unknown, select "Not assessed".
FunderRequiring = "FHPAP"
FunderRequiring = "LTH"
Select "Yes" if the client/household DOES NOT have any rental history. If they have sufficient rental history, select "No."
If you don't know your client/household's rental history select "Not assessed.""Yes." If the client has good or neutral references from landlord select "No."
If the status of their references is unknown, select "Not assessed."
FunderRequiring = "FHPAP"
FunderRequiring = "LTH"
Select "Yes" if client/household has ANY UNPAID rent or utility bills. Select "No" if they have PAID ALL rent and utility bills up to date.
Select "Not assessed" if the status of their rent and utility bill payments is unknown."No." If you don't know your client/household's rental history select "Not assessed."
FunderRequiring = "FHPAP"
FunderRequiring = "LTH"
Select "Yes" if the client/household has NO/VERY LITTLE credit history or if client has poor credit history
. Select "No" if client/household has sufficient and good credit history.
If credit history is unknown select "Not assessed."
FunderRequiring = "FHPAP"
FunderRequiring = "LTH"
Select "Yes" if client/household has ONE or MORE misdemeanors. If the client/households has NO misdemeanors select "No."
If misdemeanors are unknown, select "Not assessed."
FunderRequiring = "FHPAP"
FunderRequiring = "LTH"
Critical felony (sex crime, arson, drugs) - Select "Yes" if the client/household has a FELONY for a sex crime, arson, or drug offense.
If they do not have a felony, or have a felony of another kind, select "No." If their felony history is unknown select "Not assessed".
FunderRequiring = "FHPAP"
FunderRequiring = "LTH"
Select "Yes" if the client/household HAS a felony that is NOT a sex crime, arson, or drug offense.
Select "No" if they either do not have a felony, or if their felony is only for a sex crime, arson, or drug offense (answered in previous question).
Select "Not assessed" if you do not know if the client/household has any felonies.
FunderRequiring = "FHPAP"
FunderRequiring = "LTH"
How much do this client's/household's tenant barriers limit this client's/household's ability to keep/get housing in your community?
This question is addressing the overall impact of tenant barriers on housing: Select the response corresponding to the client/household's situation.
FunderRequiring = "FHPAP"
FunderRequiring = "LTH"
If client/household has ANY personal barriers to housing stability select "Barriers" and complete the section below.
If the client/household does not have any personal barriers, select "No barriers" and skip to the next section (#3: Income Barriers).
If it is unknown if the client/household has any personal barriers, select "Barriers not assessed" and skip to the next section (#3: Income Barriers).
FunderRequiring = "FHPAP"
FunderRequiring = "LTH"
Chemical use has resulted in housing loss - If client/household's chemical use HAS resulted in loss of their housing IN THE PAST, select "Yes."
If client/household's chemical use has not affected their past housing or if they do not use alcohol and drugs, select "No."
If you don't know about a client/household's chemical use or how it may have affected their housing is unknown, select "Not assessed".
FunderRequiring = "FHPAP"
FunderRequiring = "LTH"
Chemical use currently affects housing - Select "Yes" if client/household's chemical use is CURRENTLY affecting their housing.
Select "No" if they do not use alcohol and drugs or if their chemical use is not currently affecting their housing.
Select "Not assessed" if their chemical use and it's affect on their housing is unknown.
FunderRequiring = "FHPAP"
FunderRequiring = "LTH"
Select "Yes" if the client/household has LOST housing IN THE PAST due to mental health issues.
Select "No" if the client/household has no mental health issues, or if their mental health has not affected their housing in the past.
Select "Not assessed" if the answer to this question is unknown.
FunderRequiring = "FHPAP"
FunderRequiring = "LTH"
Select "Yes" if client/household's mental health issue are CURRENTLY affecting their housing situation.
Select "No" if they do not have mental health issues or if their mental health issues only affected previous housing situations.
If you don't know about their current situation select "Not assessed."
FunderRequiring = "FHPAP"
FunderRequiring = "LTH"
Select "Yes" if domestic violence issues or abuse resulted in housing loss IN THE PAST.
Abuse can include child abuse, especially for homeless youth. Select "No" if they do not have domestic violence or abuse issues or if it did not affect their housing in the past.
Select "Not assessed" if the answer to this question is unknown.
FunderRequiring = "FHPAP"
FunderRequiring = "LTH"
Select "Yes" if domestic violence or abuse issues are CURRENTLY affecting a client/household's housing situation.
Abuse can include child abuse, especially for homeless youth. Select "No" if a client/household does not have domestic violence or abuse issues or if they are not currently affecting their housing.
If the answer to the question is unknown select "Not assessed.
FunderRequiring = "FHPAP"
FunderRequiring = "LTH"
Select "Yes" if the client's medical/physical condition resulted in housing loss IN THE PAST.
Select "Not assessed" if the answer to this question is unknown.
FunderRequiring = "FHPAP"
FunderRequiring = "LTH"
Select "Yes" if the client's medical/physical condition CURRENTLY affecting a client/household's housing situation.
If the answer to the question is unknown select "Not assessed.
FunderRequiring = "FHPAP"
FunderRequiring = "LTH"
How much do this client's/household's personal barriers limit this client's ability to keep/get housing in your community?
This question is addressing the overall impact of personal barriers on housing: Select the response corresponding to the client/household's situation.
FunderRequiring = "FHPAP"
FunderRequiring = "LTH"
Select "Barriers" if client/household has ANY income barriers to housing stability to record in this section.
Select "No barriers" if the client/household does not have income barriers and then save the assessment.
Select "Not assessed" if income barriers are unknown and then save the assessment.
FunderRequiring = "FHPAP"
FunderRequiring = "LTH"
Select "Yes" if client/household NEEDS temporary financial assistance to remain in their current housing or find a place to live.
Select "No" if client/household does not need financial assistance or if temporary financial assistance would not help them. Select "Not assessed" if you do not know the answer.
FunderRequiring = "FHPAP"
FunderRequiring = "LTH"
If a client/household is currently housed, select the percentage of household income spent on the housing from the options listed.
If you do not know, select "Not assessed.
FunderRequiring = "FHPAP"
FunderRequiring = "LTH"
If a client/household does not have a permanent place to live, select the option that corresponds to spending 30% of their household income on housing.
If you do not know their income select "Not assessed."
FunderRequiring = "FHPAP"
FunderRequiring = "LTH"
Select "Yes" if the client/household DOES NOT have a steady full-time job (unemployed, works part-time, day labor, etc.).
Select "No" if client/household has a FULL-TIME, PERMANENT job. If you do not know, select "Not assessed."
FunderRequiring = "FHPAP"
FunderRequiring = "LTH"
Select "Yes" if a client/household HAS NOT graduated from high school and does not have a GED.
If they HAVE either a high school diploma or a GED select "No." If you don't know select "Not assessed."
FunderRequiring = "FHPAP"
FunderRequiring = "LTH"
Select "Yes" if the client/household has LIMITED or no ability to speak English, and this is limiting their access to employment.
If the client/household is a native English speaker, if they speak English very well, or if their lack of English proficiency is not limiting their ability to access employment select "No."
If you don't know select "Not assessed."
FunderRequiring = "FHPAP"
FunderRequiring = "LTH"
Select "Yes" if the client/household DOES NOT have a reliable way to get to a job.
Select "No" if they are consistently able to get to a job with the current transportation available to them. Select "Not assessed" if you don't know.
FunderRequiring = "FHPAP"
FunderRequiring = "LTH"
Select "Yes" if the client/household DOES NOT have reliable and/or affordable childcare available, and this is limiting their access to employment.
Select "No" if the client/household has stable and affordable child care or they do not need childcare. If you don't know select "Not assessed".
FunderRequiring = "FHPAP"
FunderRequiring = "LTH"
How much do this client/household's income barriers limit this client/household's ability to keep/get housing in your community?
This question is addressing the overall impact of income barriers on housing: Select the response corresponding to the client/household's situation.
FunderRequiring = "FHPAP"
FunderRequiring = "LTH"
0=0 evictions/unlawful detainers
1=1 eviction/unlawful detainer
2=2-3 evictions/unlawful detainers
3=4-9 evictions/unlawful detainers
4=10 or more evictions/unlawful detainers
Not Assessed
How much do this client's/household's tenant barriers limit this client's/household's ability to keep/get housing in your community? This question is addressing the overall impact of tenant barriers on housing: Select the response corresponding to the client/household's situation.
No Effect
Minimal Effect
Moderate Effect
Major Effect
Not Assessed
If a client/household is currently housed, select the percentage of household income spent on the housing from the options listed. If you do not know, select "Not assessed.
35% or less of income
36% to 50% of income
51% to 65% of income
66% to 80% of income
More than 80% of income
Not Assessed
If a client/household does not have a permanent place to live, select the option that corresponds to spending 30% of their household income. If you do not know their income select "Not assessed."
$0
$1 to $100
$101 to $150
$151 to $200
$201 to $250
$251 to $300
$301 to $350
$351 to $400
$401 to $450
$451 to $500
$501 to $550
$551 to $600
$601 to $700
$701 to $800
$801 or more
Not Assessed
Five Levels
Level 1: Zero to Minimal barriers.
Level 2: Moderate Barriers
Level 3: Serious Barriers
Level 4: Long-Term Homeless
Level 5: Severe Barriers
No
Not Assessed
Yes
Cities pick-list file referenced here.
Client's Residence sub-assessment: For LTH, current (move-in) address; update when client moves.
FunderRequiring = "LTH"
MN addition; ID Number to uniquely identify subassessment information.
SP: Must be unique for all Client Address sub-assessments, and must be consistent across imports;
does NOT have to be globally unique
Client's Residence sub-assessment: Date the client moved into this address. For LTH, current (move-in) address;
update when client moves or exits.
FunderRequiring = "FHPAP"
FunderRequiring = "LTH"
Client's Residence sub-assessment: Date the client moved from this address.
SP: You could default this to the ProgramParticipation/ ProgramExitDate.
SP: The LTH report does use a variable that includes the client address as current if the ClientAddressEnd is equal to the ProgramExitDate.
However, if a client moves out of a residence while still in the program, the appropriate end date should be uploaded.
FunderRequiring = "FHPAP"
FunderRequiring = "LTH"
Client's Residence sub-assessment: Enter a street address (number and street) if client is presently living in a house or apartment.
optional
Client's Residence sub-assessment: Apartment number, if any, for client's current residence.
optional"
Client's Residence sub-assessment: Select the city of the client's residence.
FunderRequiring = "LTH"
Client's Residence sub-assessment: Select the county of the client's residence.
FunderRequiring = "LTH"
Client's Residence sub-assessment: Select the state of the client's residence.
FunderRequiring = "LTH"
ClientZip *this is the current zip code and different from last permanent zip code (a HUD HMIS XSD Universal element).
optional
Client's Residence subassesment: if client lives in a named development, enter the development name.
optional
Landlord's information sub-assessment.
FunderRequiring = optional
ID Number to uniquely identify subassessment information.
SP: Must be unique within for all Landlord Information sub-assessments, and must be consistent across imports;
does NOT have to be globally unique
Start Date for the landlord information.
End date for the landlord information.
Name of landlord.
Landlord's address
Client's Phone number
optional
Client's Residence sub-assessment: Select the reason that the person moved from this housing (if applicable).
FunderRequiring = "LTH"
Client's Residence sub-assessment: Specify 'other' Reason for Leaving Housing
Pick one of the counties below or select "other" if not in MN.
Disability Dates and Instance ID string must be entered for each Physical or Developmental Disability.
ID Number to Uniquely identify subassessment information.
SP: Must be unique within for all disabilities, and must be consistent across imports;
does NOT have to be globally unique
Date when the disability began, but don't need a date earlier than Program Entry Date. For reporting, use ProgramEntryDate, unless disability began later.
SP: The Disability StartDate must be entered and must be less than or equal to
the client’s ProgramExitDate to be included in reports.
FunderRequiring = "ESG"
FunderRequiring = "FHPAP"
FunderRequiring = "HUD"
FunderRequiring = "LTH"
Date a disability ended; rarely used.
SP: The Disability End Date must be null OR >= the client’s ProgramEntryDate to be included in the report.
FunderRequiring = "ESG"
FunderRequiring = "FHPAP"
FunderRequiring = "HUD"
FunderRequiring = "LTH"
Address for emergency contact.
FunderRequiring = "Universal-optional"
City where emergency contact lives.
FunderRequiring = "Universal-optional"
Name of emergency contact.
FunderRequiring = "Universal-optional"
Phone number of emergency contact.
FunderRequiring = "Universal-optinoal"
Additional phone number for this contact.
FunderRequiring = "Universal-optional"
State where emergency contact lives.
FunderRequiring = "Universal-optional"
Start date for this emergency contact: what is the fist date that this emergency contact can be used.
FunderRequiring = "Universal-optional"
End date for this emergency contact.
FunderRequiring = "Universal-optional"
Enter the relationship of this emergency contact to the client.
FunderRequiring = "Universal-optional"
Select the level of ability to speak English.
Excellent
Good
Fair
Poor
Not at all
FunderRequiring = "FHPAP"
Number to uniquely identify this instance of "Estimate of Hours Worked"
SP: Must be unique within for all Estimate of Hours Worked sub-assessments, and must be consistent across imports;
does NOT have to be globally unique
Estimate of hours worked sub-assessment:
SP: For FHPAP, this start date must be equal to the client's ProgramEntryDate. The start date must be less than or equal to
the client’s Exit date to be included in the report.
FunderRequiring = "FHPAP"
Estimate of hours worked sub-assessment: Last date the hours were tracked.
SP: For FHPAP, this date should be equal to the ProgramExitDate, and MUST be greater than or equal to the client's ProgramExitDate.
FunderRequiring = "FHPAP"
Estimate of hours worked sub-assessment: Number of hours spent working with client.
FunderRequiring = "FHPAP"
Case Plans/Followup: Outcome at follow-up
No
Yes
Don't Know
Refused
CAP
FEMA
HUD shelter+care
HUD supportive housing program
Internal budget
Title III
FHPAP(must choose if FHPAP)
MN:THP
MN:ESP
ESG(OEO-ESGP)
DHS LTH SS
Housing (select for THP)
FHPAP
Parent element for goal data.
SP: Relates to "Case Plans" in ServicePoint.
Unique identifier for a goal: must be unique to this goal within this uploading provider.
Generates the upload "System ID" for Goals
The ID for each individual goal must remain constant across imorts.
FunderRequiring = "FHPAP"
FunderRequiring = "THP"
See Data Integration Package
Cumulative Overview, Section 3: II.4.
The ProgramID of the program the client is enrolled in: will be equal to the PPProgram ID in ProgramParticipation.
See Data Integration
Package Cumulative Overview, Section 3:
II.4.
See Data Integration
Package Cumulative Overview, Section 3:
II.4.
In Case Plans/Follow-up, classification of goal.
SP: If Case Plans/Follow-up are uploaded, this element must not be empty. Can be derived from GoalType.
If GoalType =1 (Maintain permanent housing), then GoalClassification = "THP"; otherwise GoalClassification = "FHPAP"
FunderRequiring = "FHPAP"
FunderRequiring = "THP"
Further specification of goal classification in Case Plans/Follow-up.
SP: For FHPAP and THP, must select from among the goal types defined for the program.
THP programs always enter goal type = "1=Maintain permanent housing";
FHPAP programs enter goal type one of the following:
2=1a. Prevent homelessness: stabilize in home;
3=1b. Prevent homelessness: re-house immediately;
5=3. Eliminate repeat episodes
Goal Type 4 is not used in MN's FHPAP Program
FunderRequiring = "FHPAP"
FunderRequiring = "THP"
Tracks progress of a particular goal, from identification through closure.
SP: Can be derived, if necessary: If FollowupMade = Yes, then status = closed; otherwise status = Identified
FunderRequiring = "FHPAP"
FunderRequiring = "THP"
The date/time the goal was set by case manager.
SP: For FHPAP and THP, this date MUST be equal to the client's ProgramExitDate.
SP: Also used to supply the "Date added" and Date updated" for the "Goal" element
SP: The ART report is written so that the goal information will be included in the counting report only if "GoalDate" and "ProgramExitDate" are equal.
FunderRequiring = "FHPAP"
FunderRequiring = "THP"
Tracks the date/time the goal is set by the case manager to be achieved.
For FHPAP, Target must be entered and must be 6 months after the exit date.
ART reports will include only GoalTargetDates that are 6 months after the GoalDate (which must be equal to the exit date).
FunderRequiring = "FHPAP"
FunderRequiring = "THP"
Outcome of goal (before follow-up).
Date the the outcome was recorded (before follow-up occurs)
SP: No need to upload; Not used in ART reports.
Date the follow-up is projected to occur.
SP: Triggers a follow-up list on ServicePoint interface; not used on ART reports.
Case Plans/Followup: Was follow up made?
FunderRequiring = "FHPAP"
FunderRequiring = "THP"
Case Plans/Followup: Date of follow-up. Fill in after follow-up is complete.
SP: Not used on ART reports
FunderRequiring = "FHPAP"
FunderRequiring = "THP"
Case Plans/Followup: Outcome at follow-up
FunderRequiring = "FHPAP"
FunderRequiring = "THP"
FunderRequiring = "FHPAP"
FunderRequiring = "THP"
FunderRequiring = "FHPAP"
FunderRequiring = "THP"
THP: Maintain permanent housing.
FHPAP: 1a. Prevent homelessness: stabilize in home.
FHPAP: 1b. Prevent homelessness: re-house immediately.
FHPAP: 2. Minimize length of homelessness.
FHPAP: 3. Eliminate repeat episodes.
The State of Minnesota defines homelessness as being without a permanent place to live that is fit for human habitation. Doubling-up is considered homeless if that arrangement has persisted less than 1 year. The State of Minnesota defines Long-Term Homeless as being without a home for a year or more OR having at least four (4) episodes of homelessness in the past three (3) years. Time spent in institutions (incl. transitional housing, prison/jail, treatment, hospitals, foster care, refugee camps, and prison or jail) should be left out of considerations - not counted as either homeless or housed.
Not currently homeless
1st time homeless and less than 1 year without home
Multiple times homeless, but NOT meeting LTH definition
Long term: at least 1 year or at least 4 times in past 3 years
Did the client leave any of the listed facilities in the last 3 months? Select the facility the client left most recently.
No
Adoptive home (from foster care system)
County Jail or Workhouse
Drug or Alcohol Treatment Facility
inpatient treatment, detox
Foster home (youth only)
Group Home
Small facility for people with disabilities (cognitive or physical); may also be used for corrections clients.
Includes adult foster care. Placement done through social services or corrections departments.
Halfway House
Placement for corrections clients after jail or prison OR for clients after chemical dependency treatment.
Juvenile Detention Center
Mental Health Treatment Facility or Hospital
Regional treatment centers (state hospital), Intensive Residential Treatment Services (IRTS), Crisis Residences,
and psychiatric inpatient units at local hospitals.
Orphanage
Residence for people with physical disabilities
Nursing homes, long-term care facilities, rehab hospitals.
State or Federal Prison
Combined Mi/CD Treatment Facility
Don't Know
Refused
Couple With No Children
Two Parent Family
Female Single Parent
Male Single Parent
Foster Parent(s)
Non-custodial Caregiver(s)
Grandparent(s) and Child
Other
Housing cost and subsidy sub-assessment; For first entry record information for first month in the program.
To record changes, put an end date on the existing instance of the sub-assessment, and start a new instance of the sub-assesment, reflecting the new information.
FunderRequiring = "LTH"
This sub-assessment summarizes rent and subsidy for a one month period.
Record upon client/household entry into the program, update quarterly and at exit if subsidy changes.
In "start date" record first day of month when this subsidy instance becomes valid.
FunderRequiring = "LTH"
End Date of Housing Cost Subsidy Sub Assessment; the last day
this summary of client's rental subsidy is valid.
FunderRequiring = "LTH"
How much does client pay out of his / her household income each month, not including any rental subsidy?
FunderRequiring = "LTH"
How much is the monthly rent for this unit? (Not including utilities)
FunderRequiring = "LTH"
Is this client's rent subsidized through the state's (MHFA and DHS) Bridges program?
FunderRequiring = "LTH"
Is this client's rent subsidized through a county-based rent subsidy program?
FunderRequiring = "LTH"
Is this client's rent subsidized through the state of MN's Group Residential Housing Program (including GRH Base Rate, but NOT GRH services supplement)?
FunderRequiring = "LTH"
Is this client's rent currently subsidized through HUD's HOME program?
FunderRequiring = "LTH"
Is this client's rent currently subsidized through HUD's HOPWA program (Housing Opportunities for Persons with AIDS)?
FunderRequiring = "LTH"
Is this client's rent subsidized through the Minnesota Housing Finance Agency's Ending Long Term Homelessness Initiative Fund
FunderRequiring = "LTH"
Is this client's rent currently subsidized through funding programs other than those listed? If so, please describe the subsidy in the following space.
FunderRequiring = "LTH"
Is this client's rent currently subsidized through funding programs other than those listed? If so, please describe the subsidy in the following space.
FunderRequiring = "LTH"
Is this client's rent subsidized by HUD's Section 8 Housing Choice Voucher Program?
FunderRequiring = "LTH"
Is this client's rent currently subsidized through HUD's Shelter Plus Care program?
FunderRequiring = "LTH"
Is this client's rent currently subsidized through HUD SHP (Supportive Housing Program)?
FunderRequiring = "LTH"
Is this client's rent subsidized through the state's "Son's of Bridges" program?
FunderRequiring = "LTH"
Is the subsidy this client receives attached to the property, and not the client?
FunderRequiring = "LTH"
Answer yes if the client receives no housing subsidy.
FunderRequiring = "LTH"
When the client no longer receives a subsidy, record the last date of the subsidy,
and select from the list the reason the subsidy ended.
FunderRequiring = "LTH"
If "ReasonSubsidyEnded" = "Other", specify other.
FunderRequiring = "LTH"
In your judgment, what type of housing does this client need over the long term, regardless of where they are actually going? ** General housing OR ** Permanent Supportive Housing (see below) Using your professional judgment does the primary householder have a physical, mental, or emotional impairment that is expected to be of long-continued and indefinite duration, and substantially impedes his or her ability to live independently without on-going support services. -If yes, the client is in need of Permanent Supportive Housing.
Other
Permanent housing without services
Permanent supportive housing
Transitional housing
Treatment facility
Unable to determine
*Need to get these assessment elements from Wilder.
The present marital status of this person.
Divorced
Married
Separated
Single
Widowed
ID Number to Uniquely identify Military Service information..
SP: Must be unique within for all instances of "Veteran", and must be consistent across imports;
does NOT have to be globally unique
Date Military Service began.
SP: Not currently used in ART reporting.
Date Military Service ended.
SP: Not currently used in ART reporting.
Uploaded NonCash Income and Monthly Income are intended to be monthly ‘snapshots’ to show the client’s financial situation.
Work with the system administrator to determine your actual method of uploading income data.
SP: After each upload, Bowman will run a script on the database which will determine the last end date for Monthly Income and
NonCash Income. The script will then find all income end dates that are equal to this last end date and set them to null. This will allow these last
income records to be included as “Income at Exit” in ART reports
ID Number to Uniquely identify monthly income information.
SP: Must be unique within for all income and noncash income sources, and must be consistent across imports;
does NOT have to be globally unique
Suggested method of building: concatenate client id, source, amount, start date; i.e.: 4509EarnedIncome2007_09-01
Start date of this income source (required). Meant to be the date this "snapshot" of monthly income is taken.
SP: For income at entry, use client's ProgramEntryDate
SP: For income updates, consult with administrator for advice on income records Generally, if uploading changed data only, use the actual date when income started
If updating complete set of data, using first date of month or quarter may be suitable.
FunderRequiring = "ESP"
FunderRequiring = "FHPAP"
FunderRequiring = "HUD"
FunderRequiring = "LTH"
FunderRequiring = "THP"
End date of monthly income
SP: Consult with administator for advice on income end dates. Generally, if uploading changed data only upload the actual date when income ended.
If uploading a complete set of data, use the last date of the quarter when the income ended. Dates for the end of quarter: March 31, June 30, September 30 and December 31.
SP: If uploading changes only: DO NOT upload an IncomeEndDate unless income has actually ended, even if client has exited the program. This will allow
the report to capture income at exit correctly.
FunderRequiring = "ESP"
FunderRequiring = "FHPAP"
FunderRequiring = "HUD"
FunderRequiring = "LTH"
FunderRequiring = "THP"
Food stamps or money for food on a benefits card
MEDICAID (Medical Assistance)
MEDICARE Health Insurance Program (or local name)
SCHIP-MN care (for children)
Special Supplemental Nutrition Program for Women, Infants, and Children (WIC)
Veteran's Administration(VA) Medical Services
TANF Child Care Services (or local name)
TANF Transportation services (or local name)
Other TANF-funded services (or local name)
Section 8, public housing, or other rental assistance
GRH-Group Residential Housing
MN Care (for adults)
General Assistance Medical Care
Other Non-cash benefits
No
Yes
No (hud)
Yes (hud)
Don't know (hud)
Refused (hud)
On Entry Screen; Type of entry into ServicePoint system. Choice is HUD-40118 or Basic. All should default to Basic, except HUD.
HUD 40118
Basic entry/exit
PATH
Picklist of reasons client had to leave a particular residence.
Successful completion of residential program
Subsidy ended
Leaving damaged or substandard housing (including fire)
No longer meets eligibility requirements for residence
Non-compliance with residential program rules
Unit does not meet needs (incl. accessibility or size)
On-site services do not meet needs
Location or neighborhood does not meet needs
Conflict with roommates or neighbors
Cannot afford rent
Discharged or reached time limit
Hospitalized or moved to residential treatment program
Incarcerated
Evicted for criminal/drug activity
Evicted for lease violations, other than criminal or drug
Evicted for non payment of rent
Notice to vacate or non-renewal for criminal/drug activity
Notice to vacate or non-renewal for lease
violations, other than criminal or drug
Notice to vacate or non-renewal for non payment of rent
Left service area or residential program
Death
Unknown / Disappeared
Other (specify)
Now Receiving S8 or other Permanent Housing Subsidy
Changed type of temporary housing subsidy
Transitioned to unsubsidized housing
Purchased a home
Gross monthly income exceeds program limits
Failure to report all income, additional adults, etc.
Refusal to cooperate with annual re-cert or inspection
(For Bridges) Failure to apply, accept or use Section 8
Cannot afford rent
Discharged or reached time limit
Hospitalized or moved to residential treatment program
Incarcerated
Evicted for criminal/drug activity
Evicted for lease violations, other than criminal or drug
Evicted for non payment of rent
Notice to vacate or non-renewal for criminal/drug activity
Notice to vacate or non-renewal for lease violations, other than criminal or drug
Notice to vacate or non-renewal for non payment of rent
Left service area or residential program
Death
Unknown / Disappeared
Other (specify)
Subsidy Changed due to income or rent change
Type of residence where assisted.
Barracks (esg)
Group/large home (esg)
Hotel/motel (esg)
Mobile home/trailer (esg)
Other
Scattered site apartment (esg)
7=Single family detached house (esg)
Single room occupancy (esg)
Picklist of state where client resided. Official USPS Abbreviations, taken from http://www.usps.com/ncsc/lookups/usps_abbreviations.html, minus US possessions, but including Puerto Rico and DC
No
Yes