FY 2022 HUD HMIS Data Standards Changes
On October 1, 2021, the Federal Fiscal Year (FY) 2022 HUD HMIS Data Standards that are required of projects participating in HMIS go into effect. This year, Minnesota has aligned with the HUD HMIS Data Standards Changes and is rolling out the MN HMIS Data Standards Changes at the same time to reduce the burden on HMIS users.
As system administrators, it is our responsibility to make sure you understand the changes. To prepare users for these upcoming changes, we want to provide a brief overview of the changes and information on when to expect training and materials to be updated.
HUD Universal Data Elements – Summary of Changes
Revised language: 3.04 Race
‘American Indian or Alaska Native’ is now ‘American Indian, Alaska Native, or Indigenous’
‘Asian’ is now ‘Asian or Asian American’
‘Black or African American’ is now ‘Black, African American, or African’
‘Native Hawaiian or Other Pacific Islander’ is now ‘Native Hawaiian or Pacific Islander’
Revised language: 3.05 Ethnicity
‘Hispanic/Latino’ is now ‘Hispanic/Latin(a)(o)(x)’
‘Non-Hispanic/Non-Latino’ is now ‘Non-Hispanic/Non-Latin(a)(o)(x)’
Revised language and element structure: 3.06 Gender
‘Gender Non-Conforming’ is now ‘A gender that is not singularly ‘Female’ or ‘Male’ (e.g., non-binary, genderfluid, agender, culturally specific gender)’
‘Transgender’ – new response option
‘Questioning’ – new response option
‘Trans Female (MTF or Male to Female)’ has been removed
‘Trans Male (FTM or Female to Male)’ has been removed
Data collection guidance has been revised so that clients may select as many responses to the Gender field as they would like to, with up to a total of five options possible for a client's preferred identity, need or situation.
Common Program Specific Data Elements – Summary of Changes
Added logic for how to treat a person aging into adulthood for 4.02 Income and Sources and 4.03 Non-Cash Benefits
Added three new Referral Event response options: 4.20 Coordinated Entry Event
Revised language to element name and responses: 4.09 Mental Health
Revised language to element name and responses: 4.10 Substance Use
HUD: CoC Program Specific Data Elements – Summary of Changes
New element: C1 Well-being
New element: C2 Moving On
New element: C3 Youth Education Status
New data element requirement: R7 General Health Status
RHY Program Specific Data Elements – Summary of Changes
Revised Data Collected About: R10 Pregnancy Status
Revised language to response options: R13 Family Critical Issues
HOPWA Program Specific Data Elements – Summary of Changes
Revised language to options: W1 Services Provided - HOPWA
New field response: W3 Medical Assistance
New element: W6 Prescribed Anti-Retroviral
VA Program Specific Data Elements – Summary of Changes
Merged and added new responses: V3 Financial Assistance Type
Revised element: V7 HP Targeting Criteria
For complete details about the FY 2022 HUD HMIS Data Standards, please visit the HUD Exchange website.
ICA will begin releasing training materials in the month of September leading up to the October 1st, 2021 changes and will be populating the FY 2022 HMIS Data Standards Changes website as we release materials, so please bookmark the page now! The training materials will include information about which data elements will need to be manually changed or added retroactively and how data elements with changes will be mapped to new options. The MN HMIS Data Standards Guide will be updated to reflect the changes to HUD and MN Universal Data Elements in September (no later than 10/1/2021). Data Collection Forms and HMIS User Guides will be updated by October 1, 2021.
Please reach out with questions to ICA’s helpdesk at mnhmis@icalliances.org.